How To Move IT Infrastructure to a New Location

How to prepare to move your Offices IT infrastructure June Blog 1

Your IT infrastructure is safe in the hands of our dedicated professionals. From security to equipment set up, we mobilize a relocation plan that cultivates a hassle-free transition.

Relocating Office IT Infrastructure

There are many factors involved in office relocation and creating and strategizing a plan can be a daunting task. From searching for the right location to choosing the correct equipment, feeling overwhelmed is understandable. Moving your commercial company is more complicated and involved than transporting furniture and office supplies. After you decide on the right place for your company, the real work begins: moving your IT infrastructure.

Moving your IT infrastructure to a new location requires downtime. However, you can reduce the time needed to get your business back in full swing with the assistance and expertise of professionals. Following a strategic step-by-step process reduces downtime and alleviates stress and confusion during your office’s transition, which keeps you in control and aware of your obligations throughout the entire process. Nothing will fly under your radar.

First Things First: Ensure Proper Security

Don’t make the mistake of overlooking administrative details during an office move. It’s crucial to ensure proper security posture because your IT is most vulnerable during a move.

If it wasn’t a priority before, the perfect time to improve your network’s security is during your move. Protecting your company’s data must remain a top-of-the-mind awareness during relocation. Before you move anything, be sure to take the following steps to keep your IT infrastructure safe from point A to point B:

  • Take inventory of existing and pending assets and resources
  • Develop a plan for protecting your data in transit. Consider hiring movers who specialize in electronics transit and keep your IT and telecom provider in the loop.
  • Keep a detailed list of your company’s employees, business partners, and administrators and outline their network access rights.
  • Detail the security policy you already have in place and make updates as needed, including all access and verification procedures.
  • Identify all the necessary tools to enact or maintain systems and protect your hardware, software, and company information.
  • Assess contracts with new and existing vendors and renew or cancel plans, as necessary.
  • Enlist the help of a trusted managed IT provider to manage and support your data security during the move.

After you establish IT infrastructure security and outline a detailed budget, you can continue your office transition. Remember to:

Evaluate Your Situation

As you mobilize your plan, stick to a moving schedule. If any projects may be affected by the move, reschedule them and keep track of new dates and timelines. You must also develop a plan for how business-critical operations will be performed during the move and keep note of any expected interruptions.

Also, schedule some time to compare your existing location to your new one. Figure out which facilities, utilities, and other IT factors are vital for the new location in advance, so you can stay ahead and get what you need before everyone is settled in. Schedule a site visit and identify workstations and designate areas for printers, routers, network cabling points, and power jacks. Analyze the server room and pinpoint your requirements for cooling, ventilation, electrical connections, and security.

Assess Your Equipment

To create a comprehensive inventory list, assess your physical hardware and connectivity needs. Is your equipment dated or slow? If so, now is the perfect time to make upgrades. Budgeting for new equipment and professional installation is a worthy investment. Optimize your time and create a smoother transition by making these necessary changes during the move instead of waiting until later.

Prepare for Telecommunications Setup

During your transition, even if business slows down, it must go on. Make sure you have continuous communication between associates, business partners, and customers to maintain accountability and keep everyone informed of the status and progress of the move. Use phone systems that ensure continuity and disaster recovery. These capabilities are included with Voice over Internet Protocol, or VoIP telephony systems, and SIP trunking technology. Once everything is hooked up, it’s a good idea to test your telecoms to ensure there’s no problem with connectivity. Check if call forwarding is up and running and ensure it transfers to the correct line.

Our cybersecurity protects your company no matter where you go.

Consider Other Key Factors

There’s a lot of moving pieces, literally and figuratively, when it comes to office relocation. Making sure you’re prepared for the unexpected helps you maintain an advantage. In case something goes wrong during transit, back up your systems to a public or private cloud and notify your provider. You’ll need to discuss security procedures, potential changes, and other conditions applicable to the new environment.

It’s important to label your equipment, too. Make sure everything is packaged safely and according to its location and functionality. Once the hardware is unloaded and plugged in, test all of your systems after the move.

The Millennium Group: Office Relocation Experts

At The Millennium Group, we understand that your company believes in progression. Sometimes, growth requires a fresh start in a new building. When it’s time to move from one place to another, TMG keeps your IT infrastructure safe and secure during your company’s transitional stage. Whether you’re migrating infrastructure to the cloud or you’re interested in colocation infrastructure, we’re here to make the process smoother. Our dynamic managed IT services present solutions for each of your concerns. Schedule your consultation with TMG today.