Why You Need To Invest in a Proper Data Backup Plan

Investing In The Proper Data Backup Solutions May Blog 1

Business runs on information, whether you’re a big tech corporation or a healthcare institution. It’s what informs your decisions, allows you to react to different situations, and enables you to steer your company in the right direction. Because of its role in your operations, data is one of the most valuable assets you can have. That’s why you should do whatever you can to keep your information safe, like creating a data backup plan.

What Is a Data Backup Plan?

If you’re not familiar with what a data backup plan is, let’s take a moment to explain. A data backup plan is the practice of copying your data from a primary location to a secondary location. A primary location can be anything like local hard drives, flash drives, or even an on-premises server, while the secondary location is usually a cloud server. The point of copying your files and applications over to a secondary location is to protect it in case of an emergency like storage failure or accidental deletion.

Why You Need To Invest in a Proper Data Backup Plan

Losing access to your company’s data could be disastrous for multiple reasons. Depending on the cause and what data was lost, there could be legal ramifications, or your organization could find itself in hot water with your partners. Other problems may include:

  • Disruption: Lack of data can greatly impact the productivity of your staff. 
  • Lost Revenue: Product information, research, and reports all take time to gather. It may take an equal amount of time to restore whatever was lost. As you waste time salvaging what you can, you lose valuable time that could’ve been spent maintaining your revenue stream and finding new business opportunities.
  • Ruined Reputation: When your customers choose to use your products or services, they expect you to do what’s necessary to protect their information. If they find out you lost your data, they could lose trust in your brand.

Why You Should Choose Your Provider Carefully

You can set up your own data backup plan by working with a managed services provider (MSP). For example, The Millennium Group helps clients create backups of their data and stores it in a secure data center. We actively back up your data on an ongoing basis so we always have the latest version of your data and you can access it whenever you need to. 

However, it’s important to remember that not all backup solutions for business are created equal. While there are plenty of options available, you should be careful of what provider you choose for your data backup plan. Working with a vendor that doesn’t offer proper data backup may present a few problems, like:

Using File Syncing Instead of Backup

Some of the cheaper IT companies don’t offer true data backup plans. Instead, they use what’s known as file syncing. File syncing is a process that ensures files in two or more locations are updated. Although file syncing sounds similar to backing up your data, they are two different processes.

When you back up your information, you are creating a full replica of that data in another digital space. File syncing, however, is more like creating a mirror image of your information. The reason why you don’t want a mirrored version of your data is because whatever happens to the original file happens to the synced file as well. For example, if you accidentally delete your original document, the file-synced version is going to get deleted too as soon as the server is updated.

Slow Upload Speeds

When companies advertise their internet speeds, they usually only display their download speeds. Fast download speeds are great, but that’s literally only half of the equation. A high quality data backup provider can offer fast download and upload speeds. 

The problem is, bandwidth is expensive and high upload speeds are more expensive than download speeds. As a result, a subpar data backup provider may only show you the rate of their downloads because showing you their upload speed wouldn’t help sell their service. The reason why this is something you should question your vendor about is because it could affect the time it takes for you to recover from data loss.

Let’s say you have five terabytes worth of data saved to your cloud backup business solution. If that solution had a 100 megabytes per second upload speed, it would take about five days for you to restore your information. Conversely, if they offered uploads at 10 gigabytes per second, it would only take a little more than an hour to restore your data.

Lack of Cybersecurity

With the many cyberthreats lurking on the web, you need a data backup plan that can keep your information secure. While there’s no guarantee that you won’t get attacked—no cybersecurity solution is 100% full-proof—the low quality vendors aren’t able to provide as many cybersecurity options as more capable vendors.

Limited Restoration Testing

One of the most important things a vendor can offer with their data backup plans is restoration testing. This tests the service’s ability to restore your information. Think of it as something like a security blanket that ensures your data can be restored. What’s the point of having data backup if it can’t restore your information after an emergency. Restoration testing is a time consuming process, so lower quality vendors perform these tests less frequently.

Get a Proper Data Backup Plan

The Millennium Group is an industry-leading managed services provider dedicated to your success. To make sure your data remains safe and available, we offer high quality data backup services. We use a variety of best practices to make sure your data can be recovered quickly. 

Contact us today to learn more.