Moving Your Business? You Could Use Some IT Assistance

Commercial IT Office Relocation AprilBlog1

Business IT infrastructure relocation is a complicated process with potentially as many moving parts as starting your business in the first place. All of your IT assets, like workstations, infrastructure, and other hardware must be disabled, disconnected, moved, reconnected, and verified to operate correctly. All of this happens in the midst of transitioning all of your other business assets. Put simply, this process isn’t as simple as just unplugging a laptop and carrying it to a new building.

Coordinating a Complex IT Relocation Process

Workstations, servers, network cabling, printers, and more make up the hardware side of a typical business’s IT infrastructure. Moving all of it to a new location isn’t as simple as unplugging everything, hiring some movers to pack it away, and then plugging it in again in a new building.

The technology relocation process involves systematic thinking, clear planning, and an overall strategy. Trying to do all of this on your own is next to impossible, which is why providers like The Millennium Group specialize in relocation services. Think of it as a part of your business continuity plan.

No, technology and network relocation isn’t the same as a natural disaster or data breach, but downtime is downtime. Anything that can be done to minimize lost productivity translates directly into cost savings. From server room relocation to a complete move of all of your technology, the following steps should act as something of a workstation and server relocation checklist.

Step 1: Planning and Assessment

When we’re working with a business to move their IT to a new location, the very first step, always, is to form a plan. What is your time frame? By when do you want to be totally up and running in your new location? Once these questions are answered, we can start to put together a plan of attack.

Does the new office have the necessary physical infrastructure to accommodate your IT assets? I’m talking about even the little things, like ports in the walls. If this isn’t addressed ahead of time, your entire relocation could be delayed by a few pieces of drywall.

It is also important to know what you are moving. Do you currently have all of your IT assets documented and tracked? If not, this must happen before any relocation can begin. Here, too, a provider like The Millennium Group will make the process easy.

Step 2: Securing Your Data and Systems

The new location’s physical security is the first concern. Can server rooms or IT asset storage rooms be locked? Who can access the new building, and how?

It’s also important to keep in mind that your cloud systems may not recognize the new location, profiles may need to be updated, and so on. Inform any technology suppliers, from software companies to printer ink providers of the new location so that you can still securely receive necessary materials.

Finally, if you do not have a data backup solution in place, now is the time. Not only will this protect you in the event of a disaster, but also any risk of data loss during the move can be avoided.

Step 3: Putting It All Back Together

Once the move itself is complete, now it’s time to run all of your cabling through the walls and ceiling, set up your servers, ensure each workstation is functioning properly, and generally get everything in place.

It is a good idea to coordinate these efforts with other office relocation needs, like furniture installation, so that the office can take shape in an organized way. Once all the cabling is in, then the servers can be installed. Next, all of your technology can fan out. In this way, it will be easy to ensure things are working properly, making the final step simple.

Step 4: Final Testing

Mostly focused on the network, this step ensures that your organization is effectively connected internally. This will have trickle-down effects for years, so you can get a head start on improving efficiency later on.

Now is the time to make sure each and every device is connected to your Wi-Fi throughout your building and on every floor.

Beyond the internet, test telecom systems as well. You don’t want to be caught on day one in the new building with client communication issues.

An IT infrastructure relocation is a complicated process, but it doesn’t need to be a difficult one. By working with an experienced provider and following these steps, you will be able to meet the challenge.

Why Equipment Leasing Might Help

Complete IT infrastructure relocation is a complicated process but equipment leasing, as we saw in the last post, could make things easier. For example, if all of your equipment is being leased, it is inherently being tracked and organized (at least, to some degree). Anything you can do to simplify the process will help bring relocation costs down and let your business get back to what it does best.

Are you relocating soon? Give us a call and we’ll help facilitate the process.