Office 365 vs Office 2019 – Which Should You Choose?

Office 365 vs Office 2019 Blog Feb Blog2

Office 2019 is sold as a one-time purchase per workstation. Office 365, on the other hand, is sold in a variety of packages on a subscription basis. This article should give you a clear idea of why one is better than the other for business applications.

Is Office 2019 the same as Office 365?

There are a few ways to answer this question. In a way, Office 2019 allows the average user to do everything that an Office 365 subscription would, at least on a single workstation. Think about it, Microsoft wouldn’t even offer a single-purchase product if it didn’t have its applications.

Office 365 subscriptions come with the ability to install the full desktop applications including Word, Excel, Outlook, Powerpoint, and other products. The desktop applications that you install with an Office 365 subscription will look and behave exactly the same as the single-purchase options with Office 2019.

However, Office 365 subscriptions do come with a variety of features that Office 2019 doesn’t offer. A user will only be able to access the web version of each Office application with an Office 365 subscription, shareability features will be limited with Office 2019, and Office 365 includes the ability to install the same application on PCs, Macs, and Other devices.

This is not to say that Office 2019 is limited to either PC or Mac, but the nature of a one-time purchase means you can only have it installed on one device at a time.

So, if the question is “are the desktop apps that I’m used to the same?” then the answer is “yes.” If you’re asking “are the two approaches entirely the same?” then the answer is a clear and resounding “no.”

Advantages of Office 365 vs. Office 2019

Though the desktop applications for either approach are essentially the same, Office 365 offers a number of key advantages that can make the difference for commercial applications like small and medium-sized businesses and enterprises.

Web Applications – The Office 365 web applications are useful for a number of reasons. Some users simply prefer the interface. But one of the most common use cases is to enable continued work on the go from any device. A worker could sign in to their Office 365 account on a hotel computer, for example, and continue working where they otherwise wouldn’t have access.

Updates and Security – Microsoft is always pushing updates out to Office 365 subscribers. These updates can include new features, bug fixes, or security patches. 

Multiple Devices – Office 365 allows businesses and individual users to install Office applications on all of their devices, including their phones and tablets. This allows basic editing and writing features, including email, to get done wherever your employees may be.

Extra Storage – Office 365 subscriptions include various options for extra cloud-based storage through Microsoft’s OneDrive platform.

Tech Support – Subscriptions include technical support directly from Microsoft. Office 2019 does not. For basic use, this may not be a problem, but businesses may want the extra support.

The question of Microsoft Office 2019 vs. 365 comes down, in the end, to scalability. Businesses are growing or downsizing all the time, and Office 365 offers the agility to scale without being burdened by technology.

When Is Office 2019 Appropriate?

As discussed earlier, there are situations where Office 2019 can get the job done. Otherwise, Microsoft wouldn’t be offering it to its customers and would move to a subscription-only model. One of the key advantages of Office 2019 is that you can have access to nearly all of the features of Office desktop applications for a single fee. With one or only a few users, this approach can be a simple way to start leveraging the benefits of the Microsoft Office Suite.

Though Office 2019 is a solid product, Office 365 offers a number of advantages that businesses shouldn’t pass up.

Benefits of Migrating to Office 365

Migrating to Office 365 offers substantial benefits, but it is important to remember that an experienced provider like The Millennium Consulting Group should handle the process. Switching on your own can be frustrating, but we make the process seamless so that business can continue to get done.

If you are currently using the one-time purchase Microsoft Office applications or are using another tool like Google G Suite or another service entirely, we can work with you to determine if Office 365 is the ideal solution for your company. Contact us to learn more about our migration services.